J035--Emergency Generators_ATS- Service Contract- Base plus 4 Option Years (VA-26-00057615)

RFP Description

Location: Manchester, New Hampshire. Set-Aside: Service-Disabled Veteran-Owned Small Business Set Aside. Solicitation No. 36C24126Q0410 Emergency Generators & ATS Service Contract. RFIs: Could you please provide the amperage size of each Automatic Transfer Switch (ATS)? Varies 100A through 1200A Please confirm whether each ATS is bypass or non-bypass type. We understand that upon PO issuance, the catalog number and serial number will be required for each ATS; however, any preliminary information available would be very helpful for pricing purposes. Serial numbers and unit identification are posted in the appendix at the bottom of the SOW Could you please provide the applicable rate schedule for Prevailing Wage, or confirm which wage determination should be used for this project? Wage Determination 2015-4019 has been added to this solicitation. Fuel System- Check for leaks and drain water separator (if equipped). Keep fuel tank full. Check fuel filter indicator (if equipped). WE DO NOT PERFORM FUELING OPERATIONS. WE CAN ANNOTATE FUEL LEVELS BUT THE CUSTOMER IS USUALLY RESPONSIBLE TO FUEL THE GENERATORS. Fueling is not the responsibility of the contractor SEMI ANNUAL CHECKS ENGINE NOT RUNNING - Inspect unit for corrosion. Remove any corrosion, prime and paint. SHOULD WE ACCOUNT FOR COSTS IN THE PM, or WOULD THIS BE AN IDNETIFY AND PROVIDE QUOTE SITUATION? THIS WOULD BE AN IDENTIFY AND PROVIDE QUOTE SITUATION ANNUAL CHECK (ENGINE STOPPED AFTER RUNNING)-Hoses and Clamps- Inspect/Replace. SHOULD WE PLAN ON HOSE REPLACEMENTS AS PART OF THE PM? THIS WOULD BE AN IDENTIFY AND PROVIDE QUOTE SITUATION OUT OF YEAR CHECKS Inspect Turbocharger: Change all gasket and seals. ARE WE ACCOUNTING FOR RE-GASKETING / SEALING OF THE TURBOS AS PART OF THE PM? YES Replace Batteries & Replace temperature regulators: ARE WE ACCOUNTING FOR (2) BATTERIES PER GENERATOR AND THERMOSTAT REPLACEMENT AS PART OF THE PM? YES AUTOMATIC TRANSWER SWITCHES - Open and close contacts several times to verify they are working properly. ARE WE GOING TO BE ABLE TO CYCLE THE ATS DURING NORMAL BUSINESS HOURS, OR WILL THIS NEED TO BE A SEPARATE VISIT BASED ON FACILITIES ABILITY TO TRANSFER LOAD? This will be required off of business hours. Facility business hours are Monday Friday 6:00am to 6:00pm Under 3.1 of the contract, it says, "Contractor must be qualified and authorized to work on all equipment listed in Attachment A and must have access to all necessary proprietary software." We do not have access to CAT ET, and CAT will not give us access because we are a competitor. Does that disqualify us from the bid? Contractor is required to do all work required as part of the preventative maintenance and testing of the equipment per the Scope of Work. Under 7. Out Year Checks, it says to change all gaskets and seals in the turbocharger, replace the batteries, and replace the temperature regulators with seals. Since this contract runs from September 1, 2026, through August 31, 2027, do we need to include these in the bid pricing? The contract is a one year fixed 4 year option contract. Pricing should be included in the option years. Under 3.4 Item 4, it says, "The contractor shall supply parts and materials ($1000 per equipment) as needed for necessary upgrades, replacement, and repairs." Does this mean we have the green light to perform $1000 worth of repairs without approval and bill separately, or do we need to work the $1000 into our bid? Contractor shall carry an allowance of $1000 per piece of equipment listed in the appendix. This funding shall be utilized to do work not stated in the contract. For example where RFI s have been answered that state CONTRACTOR TO IDENTIFY AND PROVIDE QUOTE SITUATION